Reactive Maintenance
When you only fix things after they break, you face emergency repairs, stranded vehicles, and missed revenue. A structured preventive maintenance program catches issues before they become failures.
Motorcoach & Trucking Fleets
Fleet Maintenance Software That Keeps Vehicles Running
Comprehensive vehicle maintenance management for motorcoach and trucking fleets. Schedule preventive maintenance, track service history, manage inspections, and reduce unplanned downtime.
Who It's For
Maintenance Management for Transportation Fleets
DriveWare Vehicle Maintenance serves both motorcoach operators and trucking companies. Whether you maintain a fleet of motorcoaches, semi-trucks, trailers, or a combination, the platform provides the tools you need to keep vehicles on the road.
Motorcoach Operators
Trucking Companies
The platform handles the unique maintenance requirements of commercial transportation equipment, including DOT inspections, preventive maintenance intervals, and service documentation required for compliance.
Problems We Solve
Fleet Maintenance Challenges We Address
Unplanned breakdowns cost money and damage customer relationships. DriveWare helps you stay ahead of maintenance issues.
Scattered Records
Service records in filing cabinets, spreadsheets, and shop receipts make it impossible to see the full maintenance picture. Centralized digital records provide complete vehicle histories.
Missed Service Intervals
Without automated tracking, preventive maintenance gets overlooked. Schedule-based alerts ensure oil changes, inspections, and component replacements happen on time.
Compliance Documentation
DOT audits require complete maintenance records. The platform maintains audit-ready documentation for every service, inspection, and repair.
Platform Features
Complete Fleet Maintenance Management
Everything you need to run an effective maintenance program for your fleet.
Preventive Maintenance Scheduling
Set up PM schedules based on mileage, engine hours, or calendar time. Get alerts when service is due.
Work Order Management
Create, assign, and track work orders from request through completion. Capture labor, parts, and costs.
Inspection Management
Manage pre-trip, post-trip, and annual inspections. Track DVIR submissions and inspection findings.
Parts Inventory
Track parts on hand, manage reorder points, and link parts usage to work orders for accurate cost tracking.
Service History
Complete maintenance history for every vehicle. Search and filter records for audits and analysis.
Cost Tracking
Track maintenance costs by vehicle, component, and vendor. Identify high-cost units and spending trends.
Service Alerts
Automated notifications for upcoming service, overdue maintenance, and inspection renewals.
Vendor Management
Track outside repairs and vendor relationships. Maintain records for warranty and service provider history.
Fleet Dashboard
Overview of fleet health, upcoming maintenance, open work orders, and key performance metrics.
Maintenance Workflows
From Issue to Resolution
DriveWare Vehicle Maintenance supports your complete maintenance workflow, whether work is done in-house or sent to outside vendors.
- Capture issues from driver reports, inspections, or scheduled maintenance
- Create work orders with detailed service requirements
- Track progress through the repair process
- Record completion with labor, parts, and costs
- Return to service with updated maintenance records
1
Report
2
Work Order
3
Repair
4
Complete
Compliance Ready
Documentation for DOT Audits
Federal regulations require motor carriers to maintain systematic inspection, repair, and maintenance records. DriveWare Vehicle Maintenance keeps your documentation organized and accessible for audits and inspections.
DVIR Tracking
Record and track driver vehicle inspection reports with defect resolution documentation.
Annual Inspections
Schedule and document required annual inspections with certification records.
Maintenance Records
Complete service history meeting FMCSA record-keeping requirements.
Integration
Connect With Your ELD System
DriveWare Vehicle Maintenance can integrate with ELD platforms to automatically pull odometer readings, engine hours, and fault codes. This keeps your maintenance schedules accurate without manual data entry.
Learn About ELD Integrations
FAQ
Vehicle Maintenance Questions
Both. DriveWare Vehicle Maintenance supports fleets that do their own repairs, those that use outside vendors, and those that use a combination. Track work orders, costs, and service history regardless of where the work is performed.
Yes. You can create preventive maintenance schedules based on mileage intervals, engine hours, calendar time, or any combination. Different vehicle types can have different PM schedules to match manufacturer recommendations and your operational requirements.
Yes. DriveWare Vehicle Maintenance is designed for commercial transportation fleets including motorcoaches, trucks, trailers, and support vehicles. The platform handles the maintenance requirements for any vehicle type in your fleet.
DriveWare offers integration tools for Samsara, Saucon, and Motive ELD platforms. When connected, the system can automatically pull odometer readings and engine hours to keep maintenance schedules accurate. Fault code alerts can also trigger maintenance notifications.
Keep Your Fleet Running
See how DriveWare Vehicle Maintenance can help you reduce downtime and maintain compliance.